Privacy Policy
Last updated: 12/17/25
This Privacy Policy explains how Changing Perspectives (“Changing Perspectives,” “we,” “us,” or “our”) collects, uses, stores, shares, and protects personal data. Changing Perspectives is a U.S.-based 501(c)(3) nonprofit organization dedicated to promoting social-emotional learning and inclusion in schools. We are committed to safeguarding the privacy of the educators, families, students, donors, and partners who interact with our programs and services. This Policy applies to personal data collected through our website, the Educator Portal, training programs, evaluations, communications, events, and nonprofit operations. This Policy is intended to comply with the General Data Protection Regulation (GDPR) for individuals in the European Economic Area (EEA).
1. Who We Are
Changing Perspectives provides curriculum resources, professional learning, coaching, and related educational services.
Mailing Address:
PO Box 710, Montpelier, VT 05601
PO Box 340664, Sacramento, CA 95834
Email: info@cpne.org
2. Personal Data We Collect
We collect the following categories of personal data:
- Educators, Caregivers, Portal Users, and Student Data Entered by Educators
- Name
- Email address
- School or organization
- Professional role, if applicable
- Curriculum resource usage (such as which materials are accessed)
- Feedback submitted within the Educator Portal
Educators may optionally enter limited student information into the Educator Portal when using assessment or gradebook features. This information is entered at the discretion of the educator or school and is not required to access curriculum resources. Changing Perspectives does not directly solicit student data and relies on schools and educators to obtain any required parental or guardian consent under applicable law.
- Donors
- Name
- Email address
- Mailing or billing address (if provided)
- Donation amount and transaction metadata
Changing Perspectives does not store credit card numbers or banking details. All payments are processed securely by third-party payment processors, including Stripe, Givebutter, PayPal, or Zeffy.
- Website Visitors
- Basic analytics information collected through Google Analytics 4 (such as anonymized event data)
We do not use advertising cookies or remarketing tools.
- Media and Communications
- Photos or video captured during group trainings or events
- Photos, video, audio, writing, or work samples when consent is provided
- Signed Media Release Forms
- Special Category Data (Optional)
Collected only with explicit consent for testimonial and representation purposes:- Race/ethnicity
- Gender identity
- Disability identity (self-identified)
This data is stored only in restricted-access folders and is not required for participation.
3. How We Collect Personal Data
We collect personal data through:
- Account registration for the Educator Portal
- Forms, surveys, evaluations, and feedback tools
- Donations made via third-party payment processors
- Email communication
- Media Release Forms
- Testimonial participation
- Training sessions and school partnership activities
Special category data is collected only with explicit written consent.
4. Legal Bases for Processing
We process personal data according to the legal bases established by GDPR:
Contractual Necessity
- Providing access to curriculum resources and the Educator Portal
- Processing donations or purchases
- Communicating about services or support
Legitimate Interest
- Documenting trainings and group events
- Improving our programs and evaluating impact
- Supporting operational and administrative needs
- Conducting internal analytics
- Ensuring platform integrity and security
Consent
- Using individual photos or video where a person is identifiable
- Publishing testimonials
- Processing special category demographic data
- Collecting media of minors through parent/guardian consent
- Sending certain categories of marketing communications
Consent may be withdrawn at any time.
5. How We Use Personal Data
We use personal data to:
- Deliver curriculum resources and professional learning
- Support educator accounts and Portal functionality
- Communicate program updates, newsletters, and impact stories
- Conduct evaluation and internal reporting
- Improve our offerings and user experience
- Highlight educator stories and testimonials (when consented)
- Process donations and issue tax acknowledgments
- Comply with legal and financial obligations
We may also use de-identified or aggregated information for evaluation, research, grant reporting, and to assess the effectiveness of our programs in achieving our mission. We do not sell personal data.
6. Photography, Video, and Media Use
Group Settings
We may capture photos or video of group trainings, workshops, or events where individuals appear incidentally and are not the primary focus. This processing is carried out under legitimate interest.
Individual Subjects
We obtain written consent via a Media Release Form when a person is the primary subject of a photo or video, when close-up images are used, or when testimonials or other promotional materials are created.
Minors
We require documented parent or guardian consent before collecting or using media that identifies a minor.
Storage
Media files are stored securely in Google Workspace. Media containing special category data is stored only in restricted-access folders.
7. Special Category Data
Changing Perspectives may collect demographic information such as race/ethnicity, gender identity, or disability identity only when an individual voluntarily provides this information for testimonial or representation purposes. This data is collected only with explicit consent, stored with restricted access, and may be deleted upon request.
8. Data Sharing and Third-Party Processors
We share personal data only with third-party processors necessary to deliver our services, including:
- Airtable
- Canva
- ClipChamp
- Givebutter
- Google Workspace
- Looker Studio
- Mailchimp
- Monday.com
- PayPal
- QuickBooks
- Stripe
- Zeffy
These processors operate under GDPR-compliant agreements. We do not share personal data for advertising.
In addition to the processors listed above, personal data may also be accessible to other authorized users associated with the same school or organizational account, such as educators or administrators designated by the school. In limited circumstances, we may disclose personal data when required to comply with applicable law, legal process, or to protect the rights, safety, and security of Changing Perspectives and its users. We may also share de-identified or aggregated information that does not identify individuals.
9. Cookies and Website Analytics
Changing Perspectives uses limited cookies and similar technologies to support basic website functionality and understand how visitors interact with our website. We use Google Analytics 4 to collect aggregated, privacy-focused analytics data, such as page views and general usage patterns.
We do not use cookies for advertising, remarketing, or user profiling purposes. We do not sell personal data, and we do not use tracking technologies to deliver targeted advertising.
Visitors may control or disable cookies through their browser settings. Please note that disabling cookies may affect certain website features.
10. Children’s Privacy
Changing Perspectives does not directly collect personal data from children. However, educators or schools using the Educator Portal may choose to enter limited student information when using optional assessment or gradebook features. In these cases, Changing Perspectives relies on schools and educators to obtain any required parental or guardian consent and to provide any required disclosures under applicable law.
Student data entered into the Educator Portal is processed solely for educational purposes and is not used for marketing, advertising, profiling, or unrelated activities. If you believe that student data has been entered without appropriate consent, please contact us immediately at info@cpne.org.
11. International Data Transfers
Changing Perspectives is located in the United States. Personal data may be transferred to and processed in the U.S. We rely on Standard Contractual Clauses or equivalent safeguards for international transfers where required.
12. Data Retention
Changing Perspectives retains personal data indefinitely unless an individual requests deletion. This supports long-term program operations, donor stewardship, reporting, and institutional history.
- Educator Portal account information and usage data: retained indefinitely unless deletion is requested.
- General program and communications data: retained indefinitely unless deletion is requested.
- Media files: retained indefinitely unless consent is revoked.
- Special category data: retained only as long as needed for communications purposes or until consent is withdrawn.
- Donation records: retained indefinitely for financial, operational, and historical purposes.
Individuals may request deletion of their personal data at any time, except where retention is required by law.
13. Your Rights Under GDPR
Individuals located in the EEA have the right to:
- Access their personal data
- Request correction or modification
- Request deletion
- Withdraw consent
- Restrict processing
- Object to processing
- Request data portability
To exercise these rights, contact info@cpne.org.
14. Security Measures
We maintain appropriate technical and organizational safeguards to protect personal data, including:
- Encrypted storage through Google Workspace
- Restricted-access folders for sensitive data
- Multi-factor authentication for staff accounts
- Staff training in data handling and confidentiality
- Secure processing through GDPR-compliant processors
- No local storage of sensitive data on personal devices
15. Contact Us
For questions about this Privacy Policy or your data rights, contact:
info@cpne.org
PO Box 710, Montpelier, VT 05601
PO Box 340664, Sacramento, CA 95834
